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Why we need Email etiquettes?

Generally speaking, well written messages will be more effective in conveying your ideas and building strong Relationships with peers, teachers, and employers. In other words, how you act in a social environment plays an important role in how people form their opinions about you.

In some cases, email is only way of communication that you have with an individual. Therefore, using good etiquette in your messages is paramount. And there comes Need of Email Etiquettes.more

  • What is Email etiquettes?
    Etiquette is defined as the rules governing socially acceptable behavior. Socially acceptable behavior varies greatly depending on who you are with, your relationship to that person, and the environment that you are in.

    If you are writing to co- workers and do communication frequently and if environment and your relation will allows you can write an email in bit casual format. However you are communicating with your senior you will need to be more careful.
  • Format
    Address the email recipient properly. For example, be sure to use the proper salutation, social title and greeting (i.e., Mr. Ms. Miss, Dr. Professor, etc.). Also, check to see if your recipient has a strong preference on how they Should be addressed. Normally, they will let you know if they would like you to alter how you are addressing them.
  • Rules on Using First Names
    1. Only use a recipient’s first name if you have a personal relationship with that person.
    2. If they have sent you a message signing it with only their first name.
    3. Don’t shorten a name or assume a common nickname for someone.
  • Message Length
    Make sure that your message length is appropriate for the subject.
    1. Don’t ramble! If a message is too long and does not get to the point quickly, the recipient may quit reading and disregard the message.
    2. If a message is too short, you may be perceived as being snippy or uncommunicative.
    3. Use lists when possible. This will make the information easier for the recipient to read.
  • One subject per message
    1. Keep to a single subject when composing a message. Also, be sure that your subject line accurately describes the nature of the email.
  • General Rules
    1. Tone
      Greetings and salutations such as, “Hello”, “Have a good weekend”,” Hope you are feeling better!” work very well in developing and maintaining a professional rapport. Also, don’t forget to write “Please” and “Thank You”.
    2. All Capital Letters
      Writing in all capital letters is perceived as yelling in written communication. Capital letters are also much harder to read. In other words, avoid composing messages in all capital letters at all cost.
    3. Over punctuating
      Avoid overusing punctuation in messages. Depending on your audience, the following may be perceived as unprofessional: ! !!!!!! ??? Emoticons ☺ " :) ;) =)
    4. Abbreviations
      Don’t use abbreviations when communicating professionally. For example, don’t use the following:
      “U” instead of you; “2” instead of “too” or “to”; “thanx” instead of” Thanks”; etc. The above examples may be acceptable in messages addressed to close friends, but are normally considered too casual when communicating professionally.
    5. Proof Read!
      Always proof read messages before clicking send. Also, be sure and double‐check your spelling and grammar manually. Spell check will not catch the times when you incorrectly use “to” and should have used “too” or “there” when you should have used “their”. Lastly, check names for misspelling.

-Shruti Barve.

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Importance of SWOT Analysis for Interview.

So you have started your job search, prepared your CV and now you are getting ready for Interview. A key element for successful interview is you need to understand it’s a selling process, so need to sell yourself successfully.

Majority of employers will ask you a question around this during an interview, “What are your key strengths?” This comes down for preparation, and need to analyses or do SWOT Analysis. more

Do your SWOT Analysis looking at your Strengths, Weaknesses, Opportunities and Threats. SWOT Analysis is a way to organize, prioritize, and plan as well as communicate your personal development.

It is a story that you tell about yourself, with lot of examples.

Let’s begin with SWOT Analysis.

First separate your square with four parts.

  • Weakness
    Start with Weakness, Surprised!!! But really to start with weakness make good sense, because it’s critical to search for your weakness, most of the time it’s a counter part of your strengths. Knowledge of one’s weakness is a testament to one’s self-awareness. We all know that nobody is perfect. Do not say 'I don't have any weakness'. Be realistic and show that you realize and are well aware of your weakness.
    Never highlight your weakness saying, “being emotional”, “short temper”, Instead of that give diplomatic answers, like, ‘having an eye for detail' or 'willingness to help others'.
  • Strengths
    These should be your key selling points. Think what makes you special, what motivates you, what key traits you have. I have good communication skills, I am positive person, and these are some common statements on strengths. However what the interviewer buys, what is the value they added to the job.
  • Opportunities
    This opportunity space is a topic that deals how you as a person can create impact on business, people, and product. You can frame your answer in a way to highlight the opportunity you see in this situation.
    For example, if you said that I have good people management skills, with that I can go a long way in generating fellowship and positive energy.
  • Threats
    For this final part of SWOT analysis you need to find the external obstacles which are coming between your achievements. Sometimes this threats you can faced at workplace as well.
    Few Points need to take away
    • SWOT Analysis is a great way to tell your story and communicate your persona with interviewer.
    • The employer need to know you are going to slot in well. Be honest with yourself and you will shine.
    • Map your strengths, for prospective jobs.
    • Avoid taking weakness in negative way.
    • Identify opportunities, this can be advantage and you can perform well in Job.
    • Detect threats and find ways to overcome.

Analyze yourself properly and you can convert a SWOT analysis discussion in the interview into a positive conversation.

-Shruti Barve.

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How to Build Profile on LinkedIn

If you are professional, being on LinkedIn is not optional!!

Whenever you considering to start a career as SAP Consultants networking is most important part. Once you are certified, finding work is going to be an almost full time job, except for when you are training.

Don’t wait to complete certification to make connections.

Building networking is not an easy task. It needs time. So start as soon as you decide to…well, start working. Add your certification as you complete and continue connecting.

So let’s look at how you can build your online professional portfolio and unlock its potential on LinkedIn.more

WHY LINKEDIN?

  • LinkedIn is largest professional network.
  • It has over 500 million members, in over 200 countries.
  • It’s global on reach.
  • Recruiters and potential employees are looking for candidates like you.

Step 1

CREATE A PROFILE ON LINKEDIN

The difference between any other social platform and LinkedIn is its strictly professional, so you need to talk about what you do and what you can do for your network. Some of the important things you need to paid attention.

  • Profile Photo: Preferably photo should be in Professional attire. Avoid selfies and group photos.
  • The Headline: Contents show below the profile photo. Look up for keywords which sounds professional. For Instance, I could use Placement Manager for SAP as a keyword, so people can search me for placement.
  • The Summary: This is the space below the headline for a short write up about yourself. The first 2 lines are important, as most of people access it from cell phone, and that’s all they can see before ‘Know more’. So in this 2 lines are you should give reason for “Know more”. Include your contact info and social media buttons at the end of it. (Remember you can always make changes in summary from time to time based on your experience on LinkedIn and the corporate world)
  • Complete your Profile: Make sure you complete your profile. If required, add additional sections.
  • Change setting to Public: Remember to change your profile settings to “public”. A private setting will not let everyone access your profile or see your content. And if you wish to gain “social” exposure, public settings are a must.

Step 2

ENGAGE WITH YOUR TIMELINE

Once you have created a profile, its time to start connecting with people.

  • People you know: You can sync your Gmail and start your connections.
  • People you don’t know: You can view there profiles, and can see mutual connections, and can connect.
  • Engage with others: Read others posts, like and comment on them. Make sure that you are polite and really have contribution to make.
  • Post Update: Post status update by your own. Don’t post whatsapp forwards. Even if you don’t have your contents you can always share Industry news, or blogs written by reliable sources.
  • Be consistent.

Step 3

GET MORE INVOLVED

Once you are comfortable with posting and engaging, it is time to take it even further.

  • Follow Hashtags: Hashtags are become a big thing across the social media. Look up keywords relevant to your industry and find hashtags related to them. Even LinkedIn might prompt you to choose hashtags you might like.

LinkedIn also has been an evolving over the years. It now has a lot more features than it did initially. The key is to explore them one at a time and keep it relevant to your goals. Hashtags first. And then influencers. There’s LinkedIn Learning, Marketing solutions, Sales Navigator and a lot of other features. Some may be relevant to you, others, not so much. But ensure that you keep up with the changes that happen so that you aren’t left behind.

-Shruti Barve.

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Things you should avoid in a job interview

An Interview call proves that your written application made good impression on HR managers. Now you need to score good points and take further steps towards your Job.
Following points will help you to avoid in Job Interview.

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  • Too casual at greeting
    Despite your excitement, an impolite greeting without eye contact is unforgivable. This is one of the most common interview mistakes complained about by supervisors. Make sure you have good manners.
  • A lack of interest in the employer
    Insufficient information about the potential future employer is one of the biggest mistakes in job interviews. Gather information prior to the interview. It may be helpful to talk to a recruitment consultant who can help you thoroughly prepare for your information and may even be able to provide you with insider information.
  • Questionable documents?
    Those without answers for gaps and missing information in their documents embarrass themselves when asked about them. Under certain conditions, one of the biggest interview mistakes could unbalance you and put other applicants ahead of you.
  • Overtired appearance
    Nothing is more negative than looking exhausted and yawning during an interview. Avoid turning drinks into a stumbling block and postpone your party.
  • Lack of Self Grooming
    Dirty fingernails, food remains between your teeth, or worn-out clothing are a small but uncomfortably grave lapse of judgment in a job interview. Carefully check your appearance in the mirror.
  • Inappropriate clothing
    You give a poor impression of yourself when wearing inappropriate clothing. Avoid this job interview mistake and adapt your clothing to your (future) workplace.
  • Bad manners
    Those who straddle their chairs should not expect to be well received by their interviewer. Show your interviewer respect.
  • Harsh posture
    Cigarettes and gum have no place in a job interview; the same applies to looking bored or keeping an eye on the clock.
  • Senseless chit chat
    Be aware of the meaning and weight of your words and think for a moment before you answer. Meaningless small talk comes across as unprofessional and demonstrates an inability to concentrate on what's important.
  • Overestimation of your own abilities
    Excessive ego is repulsive. Avoid this inappropriate interview behavior and provide advantageous yet objective information about yourself.
  • Rude questions
    Forcing the conditions of the job to the fore has proven to be a big mistake in interviews. Hold back premature questions and wait for your interviewer's offer.

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Let’s Create CV

Let’s Create CV Learning and gaining experience, we go up one step at a time. Experience is a very important part of building a career in any field. You learn a lot from experience. Which you can't even learn by doing any theory classes.

While gaining experience, you are always surrounded by many opportunities, and you must be ready by presenting yourself properly to grab the right opportunity.

You should be able to present the things you have learned and experience in your CV. Your CV is your first representative while applying to any position. You need to learn beyond the syllabus in your chosen field.

If your CV contains such things, it is more effective than others and helps you to get many opportunities. So CV’s layout is important. Many people use the same CV everywhere. Sometimes it is necessary to make some changes according to the company or the requirements of the job. more

When writing a CV, the following things must be mentioned:

  1. Name, e-mail id, phone number, address (or at least city name)
  2. Headline - The key skills in job posting. (Write down how many years of experience you have or include it if there is a relevant certificate)
  3. Any title should have a maximum of ten words. That reading is how you fit into this job
  4. Write a brief description of your work experience so far, if you have won some prizes, then write the same. When writing work experience, it should be written in chronological order. The company name, your position and your Job type (Full time/part time) should be mentioned while writing the work experience. If you can write brief information about your job responsibilities, that's great. But don't write too much information, it is better to write in bold points
  5. Education - Write about the steps of education (in chronological order), university, grade and year.
  6. The entire CV should be in same font. Pay attention to the size of the letters, the spacing between them. There should never be grammatical errors.
  7. Don't use too many graphics. Only put passport size photo if necessary, not otherwise.

Remember, your CV says a lot about you!!

-Shruti Barve.

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Interview Skills

Job interview is two way communication. It is not only a tool for employer to use to evaluate you, but also an opportunity for you to assess the job, organization and to see if there is a fit.

The keys for successful interview are preparation and practice.

First thing you need to take into consideration that Self-evaluation.

It is very much important to you to think about yourself and your past experience in order to articulate what you are going to offer employer.

Following are few points:

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Now a day’s job interview is more challenging because of growing competition in Market. Changing demands from job market. Increasing focus on candidate’s qualities. And change in interview techniques.

There are 3 parts for Interview preparation

  1. Before Interview
  2. During Interview
  3. After Interview
  1. Before Interview
    • Research about Organization
      A company website is good place to begin. It usually gives all information about organization, nature of company, existence in local and international markets, major products.
    • Dress professionally
      The general rule is to wear business professional attire. Business Professional includes skirts, suits, suit jackets, blazers, button-down shirts, collared shirts, dress shirts, and dress shoes. ... The ultimate goal when dressing for any job interview is to look clean, put together, and professional.
    • Practice Interview
      Write down a list of possible questions that you think may be asked, then have a friend act as an interviewer and direct them to you in a practice interview situation. Don't stop until you feel comfortable answering each question. Practicing beforehand will make you feel more comfortable and relaxed during the Interview.
  2. During Interview
    • First impressions
      First impressions take only thirty seconds. Establishing rapport, direct and sustained eye contact, a firm handshake, a warm smile, good posture, and introducing yourself in a confident manner are important things. A well-groomed, professional appearance is critical. Greet the interviewer with a firm handshake, whether it is a woman or a man. (No one likes a weak handshake.) Always maintain eye contact while shaking hands.
    • Body Language
      Use good posture, and look the interviewer right in the eye. Sit up straight. Never slouch.
    • Listen Before Answering
      Allow the employer to begin the interview, but be prepared with some opening statements or questions such as, "I understand that this position involves…," or "What are you looking for in a job candidate?" Make sure you understand the question. If not, ask the interviewer to clarify it. Don't be afraid to take some time to think before answering. Interviewers are impressed with someone who thinks out an answer before speaking.
    • Be Truthful
      Don't lie when asked about something you haven't done. The next question will be "tell us about it."
    • Know your Resume
      Be prepared to talk about every fact that is on your resume. Many people embellish their accomplishments on their resumes.
    • Previous Employers
      Never, ever say anything negative about your present or previous employers. No matter how much you may have disliked someone, find a way to give your experiences a positive spin.
  3. After Interview
    • Back in Touch
      Ask the interviewer when s/he expects to get back to you on her/his decision.
    • Get Everyone's Business Card
      Before you leave, be sure to get the business cards of all of the people with whom you visited. If you cannot do that, ask a secretary for their names and e-mail addresses.
    • Thank the Interviewer
      Verbally thank the interviewer for taking the time to interview you, before leaving. Within a day, send thank-you letters to all of the interviewers with whom you spoke. This does not need to consist of a written letter sent via snail mail; an e-mailed thank-you works just as well.
    • Do not give up
      Sometimes, within ten minutes of the start of an interview, you will know that the job is not one you want to pursue. If you begin to feel this way, don't give up on the interview. Continue to interview as if the job was the most important thing in the world. This provides you with practice for your next interview, which may be for your dream job! Not all interviews will lead to offers of employment, but, if you approach every interview as if it's the most important t interview you ever had, you will come out a Winner!

Additional tips

  • Focus on presenting a positive, enthusiastic tone.
  • If you are asked to describe a weakness, mention lessons learned, and steer away from negative descriptions.
  • Think about three or four key points that you want to make about your personal characteristics, skills you have learned, and relevant experiences that demonstrate that you could perform the job well.
  • Find specific, rather than general, examples from your experience that illustrate important points about yourself.
  • When answering questions, focus on experiences that demonstrate flexibility, adaptability, responsibility, progress, achievement, creativity, initiative.

-Shruti Barve.

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